Data Protection Software for UK Organisations That Have Outgrown Spreadsheets and Workarounds
Priverion gives data protection officers a single platform to manage ROPA, DPIAs, TIAs, DSARs, and breach response across every entity in your group, fully aligned with UK GDPR and ready for ICO accountability audits.
Managing data protection across multiple subsidiaries, jurisdictions, and teams using disconnected tools creates compliance gaps that put your organisation at risk. Priverion centralises your entire privacy programme into one auditable, automated platform, so you can demonstrate accountability to the ICO at any moment.
Hosted in Switzerland. ISO-aligned. Trusted by mid-market and enterprise organisations across the UK and Europe.
30-minute walkthrough. No commitment. See your use case live.
Everything Your UK Data Protection Programme Needs, In One Platform
Six purpose-built capabilities that replace disconnected spreadsheets, manual workflows, and compliance guesswork with a single auditable system.
ROPA Management
Automated Recertification Across Every Entity
Maintain a living, always-current record of processing activities across your entire group. Process owners confirm or update their records on a scheduled cadence, without your team chasing them through email chains and calendar invites.
70% reduction in ROPA update cycles
Based on Aircraft manufacturer results within first 6 months of deployment
Impact Assessments
DPIAs and TIAs With Built-In Risk Scoring
Run structured, template-driven DPIAs and Transfer Impact Assessments with AI-assisted drafting, stakeholder collaboration, and full approval audit trails. Produce defensible TIA documentation for every UK cross-border transfer, critical in the post-Brexit regulatory landscape.
Weeks to days: DPIA completion time
AI-assisted drafting with human review. No customer data used for model training.
Subject Requests
DSAR Management That Never Misses a Deadline
Centralise intake, assign tasks, track the 30-day ICO deadline, and manage redaction workflows for every data subject request, with automated reminders that escalate before time runs out. Your team spends time reviewing data, not coordinating responses.
Handle 3x more DSARs without adding headcount
Measured across Priverion customer base managing 50+ entities
Breach Response
From Detection to ICO Notification in Hours
Document, assess, and escalate data breaches through a structured workflow mapped to the ICO's 72-hour notification requirement. Maintain a complete breach register with root cause tracking, the kind of defensible documentation that turns a regulatory inquiry into a non-event.
72-hour notification workflow, fully documented
Aligned to ICO breach reporting requirements under UK GDPR Article 33
Group-Wide Management
Multi-Entity, Multi-Jurisdiction, One Platform
Manage your entire group's privacy programme: UK entities, EU subsidiaries, and international operations, from a single platform with entity-level permissions, local regulation mapping, and consolidated reporting. No more duplicated efforts across subsidiaries.
UK GDPR + EU GDPR + Swiss FADP in one view
Accountability Evidence
Audit-Ready Reporting for the ICO, Board, or Auditors
Generate real-time compliance dashboards and exportable evidence packs that demonstrate your accountability framework on demand. When the ICO asks for documentation, you produce it in minutes, not the days it takes when evidence lives across twenty different systems.
200+ hours saved in audit preparation
Medtec, ISO 27001 preparation using Priverion's evidence packages
30-minute walkthrough. No commitment. See your use case live.
200+
Hours saved on ROPA management
Medtec reclaimed 200+ hours during ISO 27001 preparation by replacing manual ROPA tracking with automated recertification workflows.
60%
Lower total cost vs. OneTrust
Based on Priverion's per-company pricing model versus comparable OneTrust per-user, per-module licensing for multi-entity deployments of 10+ subsidiaries.
3 mo
Ahead of schedule on ISO 27001
Medtec accelerated their ISO 27001 certification timeline by three months using Priverion's audit-ready evidence packages and automated documentation.
Why mid-market teams are making the switch
OneTrust serves Fortune 500 organizations with broader GRC scope and dedicated privacy teams. If you're managing privacy across a growing group of entities, you need a platform that fits how you actually work, not one that charges you for features you'll never touch.
The OneTrust experience
Per-user, per-module pricing
Costs balloon as you add subsidiaries, users, or modules. Budget conversations become negotiations, not planning sessions.
US-headquartered, US-hosted
In a post-Schrems II landscape, US Cloud Act exposure creates real legal risk for European organizations handling personal data.
Enterprise complexity
Built for the Fortune 500, with implementation timelines and configuration overhead to match. Most mid-market teams use a fraction of the features they pay for.
200+ shallow integrations
Impressive on a feature sheet. In practice, many connectors require custom work and create ongoing maintenance overhead your team didn't plan for.
Months to go live
Complex onboarding, dedicated implementation teams, and a long runway before your DPO sees value.
The Priverion experience
Predictable, entity-based pricing
Priced by number of companies and organizational size, not per-user or per-module. Add team members without watching costs escalate. Your CFO will appreciate the conversation.
Swiss-built, Swiss-hosted
European data residency guaranteed. All data processing within Swiss infrastructure, with Swiss data residency. Not a marketing checkbox. A legal safeguard.
Built for the mid-market
Enterprise-grade capability without enterprise complexity. Every feature exists because a DPO managing multiple subsidiaries actually needed it, not because a product team chased a feature matrix.
Deep integrations where it matters
Focused integrations with HR, procurement, and IT asset management systems, the systems that actually drive privacy workflows. Fewer connectors, dramatically less maintenance overhead.
Operational in weeks
Aircraft manufacturer saw a 60% reduction in compliance admin time within their first 6 months. AXA achieved 100% automated ROPA recertification. Value starts before the first quarterly review.
Based on reported outcomes from Aircraft manufacturer (6-month review) and AXA (post-implementation audit)
Stop managing privacy compliance across spreadsheets. Start managing it from one platform.
Aircraft manufacturer cut compliance admin time by 60% in six months. AXA hit 100% automated ROPA recertification. Medtec saved 200+ hours preparing for ISO 27001.
In 30 minutes, we'll show you exactly how group-wide privacy management works when it's built for multi-entity organizations, not bolted on as an afterthought. Swiss-hosted. AI-assisted with human oversight. Priced without per-user surprises.
Operational in
Weeks, not months
Data residency
100% Swiss-hosted
Pricing
No per-user traps
Based on published customer outcomes from Aircraft manufacturer, AXA, and Medtec, measured within first 6 months of deployment
▸ About this page: references, definitions, and FAQs
Key Takeaways
Priverion is a Swiss-hosted data protection software platform purpose-built for UK organisations managing privacy compliance across multiple entities. It centralises Records of Processing Activities (ROPA), Data Protection Impact Assessments (DPIAs), Data Subject Access Requests (DSARs), and breach response into a single auditable system aligned with UK GDPR, EU GDPR, and the Swiss Federal Act on Data Protection (FADP). Trusted by 50+ privacy teams across 14 countries, Priverion offers entity-based pricing and typical deployment in weeks.
Definitions
What is UK GDPR?
UK GDPR is the United Kingdom's domestic version of the EU General Data Protection Regulation, retained in UK law after Brexit through the European Union (Withdrawal) Act 2018 and supplemented by the Data Protection Act 2018. It governs how personal data of individuals in the UK is processed, stored, and transferred. GDPR full text reference
What is a ROPA (Record of Processing Activities)?
ROPA stands for Record of Processing Activities. Under Article 30 of the GDPR, controllers and processors must maintain written records of their processing activities, including purposes, data categories, recipients, and retention periods. Maintaining an up-to-date ROPA is a core accountability obligation enforced by the ICO.
What is a DPIA (Data Protection Impact Assessment)?
DPIA stands for Data Protection Impact Assessment. Article 35 of the GDPR requires organisations to conduct a DPIA before processing that is likely to result in a high risk to individuals' rights and freedoms. The ICO provides specific guidance on when DPIAs are mandatory for UK organisations.
What is a DSAR (Data Subject Access Request)?
DSAR stands for Data Subject Access Request. Under Article 15 of the GDPR, individuals have the right to obtain confirmation of whether their personal data is being processed and to access that data. UK organisations must respond within 30 calendar days.
What is the Swiss FADP?
The Swiss Federal Act on Data Protection (FADP), revised and effective from 1 September 2023, modernises Switzerland's data protection framework to align more closely with the EU GDPR. The full text is available at fedlex.admin.ch. Priverion supports FADP compliance alongside UK GDPR and EU GDPR in a single platform.
Frequently Asked Questions
What is data protection software and why do UK organisations need it?
Data protection software is a platform that automates privacy compliance tasks such as maintaining ROPA, conducting DPIAs, managing DSARs, and handling breach notifications. UK organisations need it because the UK GDPR and Data Protection Act 2018 impose accountability obligations enforced by the ICO. According to the IAPP-EY 2023 Privacy Governance Report, the average organisation now employs 5.2 full-time privacy staff, yet many still rely on spreadsheets for core compliance tasks, creating audit gaps and scalability challenges.
How does Priverion handle UK GDPR compliance for multi-entity groups?
Priverion provides a single platform with entity-level permissions, local regulation mapping, and consolidated reporting across UK GDPR, EU GDPR, and Swiss FADP. Group-wide ROPA management uses automated recertification workflows so process owners confirm records on a scheduled cadence without manual chasing. Aircraft manufacturer reported a 70% reduction in ROPA update cycles within the first six months of deployment.
Where is Priverion data hosted and why does that matter?
All Priverion data is hosted in Switzerland, providing European data residency. The European Data Protection Board (EDPB) has emphasised the importance of assessing third-country data transfers in its Recommendations 01/2020 on supplementary transfer measures. Swiss hosting significantly reduces transfer risk for UK organisations.
How does Priverion compare to OneTrust for mid-market organisations?
Priverion uses predictable entity-based pricing rather than per-user, per-module licensing. It is purpose-built for mid-market groups managing 10+ subsidiaries, with typical deployment in weeks rather than months. Priverion reports approximately 60% lower total cost compared to OneTrust for multi-entity deployments of similar scale. OneTrust may be a better fit for organisations that also need ESG, ethics hotlines, or cookie consent management.
What is the ICO's 72-hour breach notification requirement?
Under UK GDPR Article 33, organisations must notify the Information Commissioner's Office (ICO) of a personal data breach within 72 hours of becoming aware of it, unless the breach is unlikely to result in a risk to individuals' rights and freedoms. Priverion's breach response module provides a structured workflow mapped to this requirement with a complete breach register and root cause tracking.
Can Priverion help with ISO 27001 certification?
Yes. Priverion generates audit-ready evidence packages and automated documentation that support ISO 27001 certification. Medtec accelerated their ISO 27001 certification timeline by three months and saved 200+ hours in audit preparation using Priverion's platform.
What frameworks does Priverion support?
Priverion supports UK GDPR, EU GDPR, and the Swiss Federal Act on Data Protection (FADP) in a single platform. It also provides ISO 27001-aligned evidence packages. The platform maps local regulation requirements at the entity level, so organisations operating across the UK, EU, and Switzerland can manage compliance from one system.
How long does it take to deploy Priverion?
Priverion is typically operational within weeks, not months. Aircraft manufacturer saw a 60% reduction in compliance administration time within their first six months. AXA achieved 100% automated ROPA recertification post-implementation. The platform is designed for rapid onboarding without requiring dedicated implementation teams.
Industry Statistics
According to the IAPP-EY 2023 Privacy Governance Report, the average privacy programme budget reached $2.7 million in 2023, with organisations employing an average of 5.2 full-time privacy staff. The report also found that 60% of organisations expect their privacy budgets to increase. Gartner predicted that by 2025, 75% of the world's population would have its personal data covered by modern privacy regulations. The EDPB's Recommendations 01/2020 on supplementary transfer measures remain a critical reference for organisations assessing cross-border data flows post-Schrems II.
Comparison: Priverion vs. OneTrust for UK Mid-Market
| Capability | Priverion | OneTrust |
|---|---|---|
| Pricing model | Per-entity / per-company | Per-user, per-module |
| Data hosting | Switzerland (Swiss data residency) | US-headquartered, US/EU hosting options |
| Target segment | Mid-market & enterprise groups (10 to 500 entities) | Fortune 500 and large enterprise |
| Typical deployment time | Weeks | Months |
| ROPA recertification | Automated, scheduled cadence | Available with configuration |
| DPIA & TIA | Built-in with AI-assisted drafting | Available across modules |
| DSAR management | Centralised with 30-day deadline tracking | Available with workflow setup |
| Frameworks supported | UK GDPR, EU GDPR, Swiss FADP, ISO 27001 | 100+ frameworks |
| ESG / Ethics / Cookie consent | Not covered | Available |
| Reported cost difference | ~60% lower for multi-entity deployments | Higher for mid-market use cases |
