Record of Processing Activities Software That Keeps Every Entity Audit-Ready
Stop chasing spreadsheets across subsidiaries. Priverion automates ROPA creation, ownership assignment, and recertification across your entire corporate group, so your next supervisory authority inquiry takes minutes, not weeks.
Priverion: Record of Processing Activities Software for Multi-Entity Organizations
Unlike generic GRC tools that bolt on a ROPA module as an afterthought, Priverion treats your record of processing activities as the operational backbone of your privacy program, because that's exactly what it is.
Centralized ROPA Across All Entities
Create and manage a single, unified record of processing activities spanning every subsidiary, business unit, and jurisdiction in your corporate group. Each entity maintains its own processing activities while group DPOs get a consolidated, real-time overview. No more version conflicts. No more consolidation exercises before audits.
80%
Reduction in audit preparation time
Based on regulator-ready ROPA available on demand vs. manual consolidation across subsidiaries
Automated Recertification Workflows
Set recertification cycles (annual, semi-annual, or custom) and Priverion automatically notifies process owners when it's time to review. Escalation paths ensure nothing falls through the cracks. Dashboards show recertification status across the entire group at a glance. This is the capability DPOs tell us they can't find anywhere else.
100%
ROPA recertification rate, fully automated
AXA, achieved through automated workflows replacing manual follow-up across entities
Jurisdiction-Aware Templates and Fields
Different countries require different data points in your ROPA. Priverion's templates adapt to local requirements (GDPR Article 30, Swiss FADP, UK GDPR, and more) so each entity captures exactly what its local regulator expects without over-burdening entities in simpler jurisdictions.
30+
Jurisdictions supported from a single platform
Including GDPR, Swiss FADP/nDSG, UK GDPR, and jurisdiction-specific Article 30 requirements
Role-Based Access and Delegation
Assign ROPA ownership at the entity, department, or process level. Local privacy coordinators update their own activities while group DPOs review and approve. Everyone sees only what they need. Full audit trail on every change means you always know who updated what, and when.
Scale your privacy program without scaling your team
Distributed ROPA maintenance with central control, no per-user pricing expansion
Connected to DPIAs, TIAs, and Your Broader Program
Your ROPA doesn't exist in isolation. Priverion links processing activities directly to Data Protection Impact Assessments, Transfer Impact Assessments, vendor risk assessments, and incident records. When a processing activity changes, related assessments are automatically flagged for review.
One change, every linked record updated
Integrated privacy program management, not a standalone ROPA register
AI-Assisted ROPA Drafting
Accelerate initial ROPA creation with AI-assisted drafting that suggests processing purposes, legal bases, and data categories based on your entity type and industry. Every AI output is reviewed by a human before becoming a compliance record. No customer data is used for model training. AI assists, you decide.
60%
Reduction in compliance admin time
Aircraft manufacturer, first 6 months, including AI-assisted drafting and automated recertification workflows
200+
Hours saved on ROPA management
Medtec reclaimed 200+ hours during ISO 27001 preparation, time previously spent on manual documentation and evidence gathering.
60%
Lower cost vs. legacy platforms
Based on Aircraft manufacturer's total cost comparison, with predictable pricing and without per-user or per-module expansion traps that inflate enterprise contracts.
3 mo
Ahead of schedule on ISO 27001
Medtec accelerated their ISO 27001 certification timeline by three months using Priverion's audit-ready evidence packages and automated documentation.
Why mid-market teams are switching from OneTrust
OneTrust was serving a broad buyer profile including Fortune 500 organizations with larger dedicated GRC teams. If you're managing privacy across a growing group of entities, you deserve a platform that matches your reality, not one that charges you for complexity you didn't ask for.
What you get with OneTrust
Per-module, per-user pricing
Costs escalate unpredictably as you add subsidiaries, users, or modules. Budget conversations become recurring friction points with finance.
US-headquartered, multi-region hosting
Post-Schrems II, US Cloud Act exposure creates legal ambiguity for cross-border data transfers. Your legal team spends time on transfer impact assessments for your compliance tool itself.
Enterprise complexity by default
200+ integrations sound impressive until you realize most are shallow connectors requiring ongoing maintenance. Features like ESG and ethics hotlines add noise to a privacy workflow.
Lengthy implementation cycles
Multi-month onboarding timelines with external consultants. Your team is still chasing spreadsheets while the "solution" gets configured.
Opaque AI processing
Limited transparency on where AI models are hosted, how data is processed, and whether customer data influences model training.
What you get with Priverion
Predictable pricing by company size
One price based on number of entities and organizational size, not per-user or per-module. Add team members without triggering a budget review.
Swiss-built, Swiss-hosted data sovereignty
All data processing stays within Swiss infrastructure. European data residency guaranteed. Your compliance tool never becomes a compliance risk.
Purpose-built for privacy, nothing else
ROPA, DPIA, vendor risk, DSR, incident management, and AI governance, all in one platform. Deep integrations with HR, procurement, and IT asset systems that actually matter for privacy workflows.
Operational in weeks, not months
Aircraft manufacturer saw a 60% reduction in compliance admin time within their first 6 months. No army of consultants required.
Aircraft manufacturer, first 6 months post-implementation
Transparent, human-controlled AI
AI-assisted DPIA drafting and risk scoring where every output is reviewed before becoming a compliance record. No customer data is used for model training. AI assists; humans decide.
Stop managing privacy in spreadsheets
Your group-wide privacy program deserves 30 minutes of clarity
See how organizations like Aircraft manufacturer cut compliance admin time by 60% in six months, and how the platform works for your specific entity structure, jurisdictions, and team size. No slides. No sales pitch. Just a live walkthrough tailored to your setup.
60%
less compliance admin time
Aircraft manufacturer, first 6 months
Weeks
to full deployment, not months
Average across all customers
100%
Swiss data sovereignty
Built, hosted, and processed in Switzerland
No commitment required. Tailored to your entity structure and compliance needs.
Predictable pricing, no per-user or per-module surprises.
